Coordinator (Corporate Services)
Job location :Colombo
>Application deadline :2018-07-31
# POSITION : Coordinator – Corporate Services
# Group Corporate Services #
The position holder has to provide administrative support to ensure the smooth functioning and efficient administration of the unit’s operations on a daily basis as well as coordinating the organization of special events and meetings.
# The Job ;
• Assist in coordinating and organizing the Company, Annual General Meeting to ensure the smooth functioning of the process.
• Coordinate special projects, events, office activities, other meetings and other divisional activities of the Unit.
• Liaise with external regulators and advisers, such as the Stock Exchange, Registrar-General of Companies, lawyers and auditors.
• Coordinate tasks and activities related to the SAP system and ensuring timely settlement of invoices.
• Coordinate the foreign travel and accommodation arrangements for the members of the Unit.
• Ensure the proper maintenance of records of the Unit by way of a systematic and well indexed filing, retrieval, retention, storage, compilation, coding, updating filing system.
• Responsible for maintaining an adequate inventory of office supplies and keeping office equipment maintained.
• Assist Directors with their foreign travel arrangements for official meetings and coordinating other logistics
• Assist in maintaining statutory books, including registers of directors and secretary, Interest Register and all such other registers in order to facilitate the transparency of the process.
• Assist in preparing documentation for filing with the Registrar-General of Companies
# The Person ;
• Diploma or professional qualifications in business administration or general secretarial practice
• Excellent communication skills required including written, verbal and interpersonal
• Ability to work both independently and as an effective team member
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